Policy For Backup Of Medical Records

Policy For Backup Of Medical Records

There is a move to shift all medical records to the electronic format. It helps in accessing the record from a remote location without involving any person. The following basic principles need to be ensured when considering backup of medical records.

  • Security of the patient information
  • Privacy to be maintained
  • Integrity of the record content to be maintained
  • Integrity of the clinical workflow to be maintained

There is a need to ensure the reliability and accessibility of the hardware and software. The back-up of all medical records has to be performed at regular intervals and preferably on daily basis. Storage and security of the back up media also has to be considered. It is preferable to store the back-up media at a secure off-site location. A schedule for testing of the restore process using the back-up media has to be drawn out and this has to be implemented.

There has to be a plan to ensure the security and integrity of the data at the time of emergencies or national calamity. A contingency plan has to be drawn for disaster recovery and denial of service attacks. In case data accessibility gets disrupted, a plan of action has to come into play. This plan has to include all technical and clinical resources, data recovery plans, manual scheduling and charting, follow-up on reports etc.

Obsolescence of computer hardware and software is very common. This can create a problem if sufficient thought is not given at the initial stages of implementation. There has to be a policy to upgrade the hardware and software frequently so that it is of the current level of technology, otherwise maintenance will become a problem and the vendor will not be able to help.

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Policy For Backup Of Medical Records