Letter Retirement Sample

          Are you nearing your retirement day? Are you in need of a sample retirement letter because you do not know what a formal retirement letter should contain? Here are a series of points to consider for your retirement letter.


        The retirement letter should be concise, to the point and should have a cordial tone. The letter must be properly formatted. The main body of the letter should be divided into paragraphs and each paragraph should focus on specific information. The letter must include the following information:

  • Name
  • Date of the letter
  • Employee ID number
  • Years of service
  • Official date of retirement
  • Admitting that all employer assets have been returned
  • A forwarding address

          Further, the retiree may even inform about his decision to continue any form of medical or life insurance contributions into his retirement letter. A sample retirement letter is provided below.

Sample Retirement Letter

Dear _________ [Name of the Retiree's Supervisor]

This is to inform you about my impending retirement, effective _________ [provide the official date of retirement]. My retirement comes after _________ [mention the years of service] years of employment with _________ [mention the name of the company]. I wish to express my gratitude for your indefatigable support throughout my tenure. It has been an enriching experience to work in this organization.

I would also like appreciate the support provided to me by my colleagues throughout these years.

I would like to inform you that I wish to continue contributing to _________ [mention the name of the medical or life insurance plan] to ensure continued insurance coverage during my retirement.

I would like to inform you that all company assets have been relinquished (as per the attached list of items) and would request confirmation of receipt.

I would be obliged if you could kindly forward all correspondence in my name to the following _________ [provide the forwarding address] address.


_________ [Provide your name and signature]

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